Free office move planner
Office Inventory List for Shifting
Add how many of each item your office has. Download the list in Excel, print it, or send it to us for a quotation. Your list stays on this device until you send it.
Workstations and seating
Workstation / desk
Executive desk
Office chair
Visitor chair
Sofa / lounge seating
Reception counter
Storage and files
Filing cabinet
Steel almirah / locker
Pedestal drawer unit
Bookshelf / rack
Compactor storage
Safe
Carton of files
Meeting rooms
Conference table
Conference chair
Whiteboard
Projector
TV / display screen
IT and electronics
Desktop computer
Monitor
Laptop
Printer
Photocopier / multifunction
Server rack
Network switch / router
UPS / battery bank
CCTV recorder and cameras
Desk phone / EPABX
Pantry and utilities
Refrigerator
Microwave
Water dispenser / purifier
Coffee machine
Split air conditioner
Plant / planter
Anything else
Send this list for a free quotation
We call you to fix a site survey and send a written, itemised quotation.
Week by week
Office Relocation Checklist
30 tasks in six stages, from the first planning meeting to the first day at the new office. Tick them as you go; your ticks are saved on this device.
8 to 12 weeks before Plan and budget.
6 weeks before Buildings, IT and interiors.
4 weeks before Inventory and people.
2 weeks before Address and paperwork.
Move week Pack, move, check.
After the move Settle in.
How it works
How to Use the Office Relocation Checklist and Inventory
- Count group by group. The planner lists 34 common office items in five groups; pick a group from the strip of icons. Add a quantity with the + button or type it in, and add anything that is not listed.
- Download it in Excel. The file has your move details and a notes column for fragile items, dismantling and new desk numbers. Prefer to fill it in by hand? Download the blank template instead.
- Print or save as PDF. The printout carries the inventory and the week-by-week checklist on separate pages, ready to hand to the facilities team.
- Send it for a quotation. The list reaches our office team with your move details, so the survey starts from what you already counted.
Free template
Office Move Checklist Template in Excel, PDF and Google Sheets
Whether you call it an office relocation checklist, an office shifting checklist or an office moving checklist, the downloads on this page cover it:
- Excel template, free download. The Template button gives you an Excel file with a blank office inventory list template and the 30-task office move checklist on a second sheet, with a Done column. Upload it to Google Drive to use it as a Google Sheets template.
- Your own list in Excel. The Excel button downloads the items and quantities you entered, ready to share with your facilities team or your mover.
- PDF. Print / PDF saves the inventory and the checklist as a PDF.
- An office relocation plan. The six stages work as a simple office relocation project plan: each stage has an owner-sized set of tasks and a time frame counted back from your move date.
Not sure what to count? The planner already lists 34 common office items, from workstations and chairs to servers and pantry appliances, so it doubles as a list of office furniture and equipment to check off.
Office shifting cost
What Office Shifting Costs and What Changes It
Our published starting range for an office of up to 15 desks is ₹18,000–₹35,000. The figure moves with:
- Desks and storage. The inventory above is most of the volume.
- IT equipment. Servers, racks and copiers need extra packing and care.
- Floors and building rules. Service lift access, restricted hours and long carries add labour time.
- Timing. Night and weekend moves are planned around the building's rules.
The final charge is confirmed in a written quotation after a survey, and may vary with the volume of goods, building access, distance, moving date and prevailing fuel and toll costs. See office shifting services for how a move is run, or the 2026 rate card.
FAQ & Support
Office Relocation Checklist FAQs
What should be on an office relocation checklist?
An office relocation checklist should cover the lease notice, a budget and a move owner, a written quotation after a site survey, building rules at both offices, internet and IT planning, an inventory and labelling scheme, telling staff and clients, address changes including GST, and checks on the move day and after it.
How far in advance should we plan an office move?
Start eight to twelve weeks before the move date. Internet and phone lines, interiors at the new office and building permissions take the longest, and a small office can still move comfortably on a four to six week plan.
How do I make an office inventory list for shifting?
Go room by room and count desks, chairs, storage, meeting room furniture, IT and pantry items. The planner on this page lists the usual office items; add quantities, add anything else, then download the list as an Excel file or print it as a PDF.
Can I download the office relocation checklist in Excel or PDF?
Yes. The inventory downloads as an Excel file, and there is a blank Excel template for teams that want to fill it in themselves. The Print or PDF button prints the inventory and the week-by-week checklist together, or saves them as a PDF.
Is there a free office relocation checklist template to download?
Yes. The Template button downloads a free Excel file with two sheets: a blank office inventory list and the week-by-week office move checklist with a Done column. It opens in Excel and in Google Sheets, and there is no sign-up.
What items go on an office inventory list?
List every item that will move, grouped by area: workstations, chairs and other seating; filing cabinets, lockers and files; conference tables and screens; computers, monitors, printers, servers and network equipment; and pantry appliances and air conditioners. Add the quantity and a note for anything fragile or anything that has to be dismantled.
How much does office shifting cost in Mumbai?
Our published starting range for an office of up to 15 desks is ₹18,000–₹35,000. Larger offices, IT equipment, floors and building rules change the price. The final charge is confirmed in a written quotation after a survey, and may vary with the volume of goods, building access, distance, moving date and prevailing fuel and toll costs.
Can an office move be done over a weekend?
Yes, many offices move between Friday evening and Sunday so that work is not interrupted. Check the building rules first, because some buildings limit moving hours on weekends. Tell us when people must be back at their desks and we plan the move window backwards from that time.